Have a good filing system for each Job, and in there keep:

  • Contracts
  • Insurance Documents
  • Reduced copies of the plans, Shop drawings
  • RFIs
  • Invoices
  • Change orders
  • Correspondence
  • Daily Field Reports:
    • Must have: date, day of the week, weather, who on the job from your company and who on the job from other trades, short description of the job on that day
  • Photos

How To Avoid, Or Lessen The Impact Of, Lawsuits:

  • Read all contracts presented to you and if you do not understand do not sign
  • Do not do any work over $500 on a residential project without a written contract
  • Confirm all verbal conversations with an e-mail or letter
  • Confirm all important changes in writing, and have the owner or GC sign
  • Make sure all important events on the job are recorded (writing; photos etc.)
  • Have a workable progress payment schedule in your contract and stick to it
  • Make a note of the date you started and the date you finish the job for your lien rights
  • As a subcontractor send preliminary notices routinely within 20 days from the start of the job
  • Remember you can file a lien, if not paid, within 90 days from the end of the job

What To Do If You Get Sued:

  • Contact an attorney immediately sometimes insurance company will not cover you and there are requirement that an attorney can help you with to trigger the policy;
  • Tell your attorney everything: the good, the bad and the ugly
  • Give all your documents to the attorney